![]() ![]() Using the right PDF Editor can make collaboration across the organization much more efficient. PhantomPDF also has a robust set of editing tools not found in most PDF software applications. The stamp feature can also highlight certain elements of the document that are important or need review. The second reason may have been true in the earlier days of PDF software, but with newer versions, it’s no longer an accurate statement.Ī PDF Editor like Foxit PhantomPDF offers users a full feature set of tools for collaborating and editing documents.įor collaborating with peers, features like SharePoint ® integration and commenting tools such as a comment summary, make it easy to share documents and follow along with suggestions throughout the work. If management chooses to install a PDF software solution then they can easily distribute it across the company, especially if they see the value in your teams using this tool. The first reason is simply an organizational decision. It’s not thought to have robust enough editing tools.It’s not as widely installed on the desktop as word processing software is. ![]() Most people don’t think of PDF software as a viable solution for creating documents because: This is a simple example, but it demonstrates the problem that can occur with version controls across competing applications. When Bob sees the file the next day, the document doesn’t look right because he knows he made changes to the wording. She makes more changes, but doesn’t know which edits were Bob’s and changes some things back to wording similar to Alice’s original document. ![]() Now Carol opens it at home in Apple Pages. docx format and sends it back to the group. Bob opens the file in LibreOffice at home and makes changes to it. Unfortunately, most of the built-in version control features in applications will not carry over to a file opened in a different word processor or to content copied and pasted between the two.įor example, Alice creates the original document in Microsoft Word and turns on Track Changes. When it comes to tracking a document as it moves to a final draft, some offerings are simple while others are extremely robust. The original author turns on version control and every time another person edits the file, removes content, adds content or even leaves a comment, the software tracks those changes. In a perfect world, where everyone is using the same software all the time, this presents no problems when a team of people is working collectively on a document. Just about every organization, regardless of size, encourages people to harness their talents and work together to get things done. Why version controlling messes everything upĬollaboration has become one of the most important buzzwords in business today. While this band-aid solution may seem to work on the surface, however, there’s one rather large problem with it: version control. You won’t lose content and you can share the document with people across the organization. ![]() You can simply cut and paste the document into the word processor that’s the office standard and then finalize it for distribution using your PDF software.
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